In any organization, keeping tabs of employee work and progress can be a tedious, sometimes impossible task. By utilizing SharePoint in Office 365, CEOs and top executives can prevent projects from getting derailed, staying on track and keeping employees accountable for their productivity. It also increases organization within a company, further improving company productivity as a whole. But how do executives and employees utilize SharePoint to get these results? We have the top 5 ways to optimize employee productivity with SharePoint in Office 365.

Centralize Knowledge Management

A crucial factor in any company intranet is having proper knowledge management. Having information centralized on the company intranet, enables employees to locate and recall information easier and more efficiently. By doing this, productivity levels will improve drastically. Employees will no longer take hours to locate the information they need or use this as an excuse, since all the information they need will be easily accessible. For centralized knowledge management to remain continuously effective, comprehensive labeling and regular updates, adding new material and purging old material, is essential.

Implement Transparency

By informing staff about company news and happenings on your intranet, there is more transparency between employees and the company as a whole. This may seem tedious, but when there is new and ever changing information it is imperative that everyone is on the same page.  In doing this, employees are able to stay up to date on policy changes, employment agreements, and any other important reports. This will save employees valuable time and reduce the number of mass emails sent out that always seem to get lost in your inbox.


One of the main reasons social intranets are being implemented is to promote communication and collaboration throughout a company. This platform acts as a benchmark vehicle for employees to easily communicate on projects, and streamlines collaboration since all documents and materials for a project are easily accessible in one place. An intranet can be looked at as an email alternative for employees. Whereas, mass emails between departments can get overlooked, discussion dashboards create transparency and keep all materials current, simplifying the way teams collaborate throughout your company.

Track Performance

In any organization, it can be difficult to keep track of every employee. By implementing an intranet, CEOs and employees can monitor their performance to make sure they are staying on track with projects and tasks. In an organization, it only takes one person to derail a project. Intranets allow companies to isolate this issue, enabling them to swiftly correct an employee’s performance or lack thereof. This not only keeps employees accountable, but optimizes productivity.

Improve Internal Communication and Company Culture

It is just as important to promote your company brand and culture externally as it is internally. This not only creates a strong sense of company culture, but it also improves employee engagement, resulting in greater productivity. Incorporating your company colors, logo, and mission into your intranet are quick and easy ways to do this. Adding links to company lingo is also beneficial so employees are more knowledgeable of how to address their target market. Promoting media and company outing opportunities, like community service activities, that relate to your company’s core values and philosophies can significantly aid in bringing your organization closer together, improving the level of intellectual ideas and solutions brought to the table.

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